Request a Mayoral letter or Proclamation

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Citizens can request a Mayoral letter or proclamation to commemorate special events. Requests will go through an internal review process, so it is necessary to submit your request at least two weeks prior to the date the document is needed to insure timely issuance.


The Mayor’s Office offers letters for conferences, conventions, seminars, professional celebrations, significant birthdays and/or anniversaries. In order to prepare the letter in a timely manner, the following information is required:

  • The title or nature of the event
  • The specific date of the event
  • The date the letter is needed
  • A brief history of the organization or a biographical summary of the person as well as any other pertinent information
  • The name, address and telephone number of the requestor
  • An indication of whether the proclamation should be mailed or will be picked up

Requests for a Mayoral letter may be sent to the City Clerk’s Office electronically. A printable request form is also available and may be submitted by fax 252.329.4435, delivery to 200 West Fifth Street, or mail at PO Box 7207, Greenville, NC 27835. Once signed by the Mayor, the original letter is returned to the requestor unless other instructions are given. The Mayor's Office reserves the right to modify or deny any request.

Click here to complete and submit a request for a Mayoral letter

Proclamations and Commendations

Proclamations may be issued for civic celebrations, non-profit organizations, and significant events with importance to the citizens of Greenville. Proclamations taking sides in matters of political controversy or addressing personal convictions will not be issued. Proclamations may recognize a day, week or month. The Mayor’s Office reserves the right to modify or deny any proclamation request. In order to have a proclamation prepared in a timely manner, a proclamation request form must be completed.

Proclamations are issued in honor of individuals only upon a 100th birthday. If recognition is desired for someone who has made significant contributions of importance to Greenville, a commendation may be requested by completing a commendation request form. In order for the Mayor to issue a commendation in honor of an individual, the following information is required:

  • The date the document is needed
  • Biographical information for the individual
  • Significant contributions of the individual
  • The date and type of event beign planned for the individual
  • The name, address and telephone number of the requestor

Submitting Your Request For Proclamations and Commendations

To have a proclamation considered for issuance by the Mayor, complete a proclamation or commendation request form, which includes draft language or a sample proclamation. Requests should be submitted two weeks in advance. The proclamation request form may be submitted electronically or printed and submitted by fax 252.329.4435 or mail (Post Office Box 7207, Greenville, NC 27835). The issuance of a proclamation does not constitute an endorsement by the City of Greenville.

Click one of the following for requests:

Click here to complete and submit a request form for a proclamation

Click here to complete and submit a request form for a commendation

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